Accountant II - Genomic Medicine

The mission of The University of Texas M. D. Anderson Cancer Center is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research and prevention, and through education for undergraduate and graduate students, trainees, professionals, employees and the public.

The primary purpose of the Accountant II position is to apply accounting principles and techniques in meeting assigned responsibilities and in preparing data for financial reports to support the Faculty, Department Administrator and Grant Program Manager.  This position requires independent thinking, independent production, independent problem-solving (both within and across departments) and initiative. 

Key Functions

1. Account Maintenance and Reconciliation

• Ensures timely and accurate expense and income tracking by performing monthly reconciliations and reporting on departmental chart field strings including Staff Development funds for assigned faculty, Research M&O, Chairman’s fund and other departmental designated and restricted funds (Fund Groups 10, 30 and 80).  Monitors chart field string balances using the Status of Departmental Fund (SODF) reports.
• Monitors accounts for budget variances.
• Prepares and provides monthly summarizing available funds to the Department Administrator for submission to the Division of Cancer Medicine, Physician Referral Services, etc.
• Reviews purchase requisitions and expenses for designated departmental chart field strings.
• Requests new chart field strings to the Development Office/Research Finance for internal grants, gifts, endowments, etc.
• Reviews invoices for accuracy and ensures that payments are received in a timely manner.
• Audits assigned financial and administrative personnel on monthly basis to ensure consistency, accuracy and appropriate separation of duties is maintained.  Researches, identifies and recommends solutions to problems which arise in the daily course of business.
• Maintains controlling records required to ensure accuracy of all data entered into the accounting system for designated departmental chart field strings. 
• Provides recommendations and creates more efficient methods for financial management through macro creation, standard operating procedure preparation and enhanced reporting
• Ensures compliance with departmental, institutional and state guidelines and reports discrepancies to Department Administrator and Grant Program Manager.  
• Interacts with all levels of personnel within the department, other institutional departments, as well as outside companies to resolve problems/errors or questions regarding basic accounting reconciliation items.

2.  Grants and Contracts Management

·       Responsible for correct and timely salary allocation on all assigned grants (Fund Group 90) by utilizing the Personnel Trending Report in OBIEE (Resource One).

·       Provides assistance to faculty in the expenditure of funds available to them through the dissemination of information and guidelines of the various sponsoring agencies.

·       Responsible for salary reconciliations and salary projections for designated chart field strings utilizing the ePAF Work center in myHR (Resource One).

·       Prepares and submits necessary funding ePAFs and Direct Retros in PeopleSoft as well as ensuring that they are processed appropriately and timely.

·       Create grant budgets, re-budget requests and budget transfer requests for initial grant proposals and subsequent funding years.

·       Provides monthly projection reports to faculty, Department Administrator and Grant Program Manager regarding grant financial status including salary projections for all personnel. Meets with faculty and works closely with the Grant Program Manager to resolve any accounting issues and/or discrepancies.

·       Conducts monthly financial meetings with Faculty including Grant Program Manager.

·       Pulls financial data from multiple institutional sources and consolidates information in meaningful way, advises faculty and presents complex financial information to all levels of personnel.

·       Responsible for the account maintenance in Resource One for designated chart field signers.

·       Responsible for ensuring that grants are setup in Resource One correctly according to the budget and/or BAF.

·       Consistently monitors grants during the project life cycle and prepares them for closeout.

·       Performs monthly audits of grant account reconciliation reports for designated departmental chart field strings to ensure compliance with departmental, institutional, and state guidelines and reports audit findings to Grant Program Manager & Department Administrator.

·       Collaborates with grant personnel to ensure funding components including subcontracts are budgeted correcting in Resource One.  Performs budget transfers if needed.

3.     Core Services and Department Management

• Acts as a resource to administrative support staff regarding fund expenditure guidelines, purchasing procedures, and travel reimbursements.
• Responsible for adhering to institutional and state guidelines and deadlines to include purchasing, fiscal, and travel
• Prepares and manages project invoicing for designated Core Services
• Prepares monthly statement of operations reports, monthly variance reports and various cost analysis reports to Core Director. 
• Responsible for creating and maintaining SOP for assigned core service
• Prepares and manages budget, pricing, reconciliation and account management for designated Institutional Core Services
• Responsible for reviewing purchase orders for funding source 
• Responsible for maintaining the CAT Tool per award setups
• Responsible for completing the STAT sampling for the department.
• Prepares and analyzes Personnel Trending for department and researches and documents variances
• Responds to faculty, Department Administrator and Grant Program Manager’s inquiries regarding budget and expenses.
• Performs audits of any and all departmental funds at the request of Chair, DA or Grant Program Manager.
• Responsible for compliance with institutional, state and federal regulations and requirements and ensures departmental system of internal controls are met.

Working Conditions

Physical Demands

Indicate the time required to do each of the following physical demands: